Performed day-to-day administrative tasks such as maintaining information files, data input, and processing paperwork on all permits. Coordinated events and activities for 300(+) kids and 60 staff members on a daily basis for 12 weeks. Executed administrative tasks to ensure successful execution of organization-sponsored events. Worked with coordinators on various social and corporate events, organizing and following up on all aspects of planning the event. Coordinated and scheduled a wide variety of events including Business Meetings, Numerous of Parties, Weddings and Internal Events. Supervised kitchen staff of 3-people and ensured proper event set-up, food preparation, kitchen clean-up and proper shut down. Negotiated pricing and sales of wedding and event materials, generating gross sales of $39,000. Planned a variety of events (weddings, parties, business meetings, dinners, etc.). An event coordinator must also be flexible and capable of multi-tasking since many of the actions required to ma… Traveled and demonstrated products at industry trade shows. Coordinated and ran all on-site event activities and answered product related questions. Coordinated, created, and monitored event timelines and reduced production time from 7 to 6 weeks. Arranged individuals and group dining, meeting space, cocktail parties, gifts and special requests. Organized and prioritize event details in mass quantities as well as review and prepared banquet event orders and daily event sheets. Participated in Sales Meetings with potential clients Created budget, floor plans, work schedules for employees and/or volunteers, vendor logistics, wrote promotional materials. Created marketing materials including press releases, internal/external communications, generated media contact list and managed marketing assistants. Managed, organized and coordinated Ice Magic, Co. participation in seminars, trade shows, special events and meetings. Spearheaded corporate and wholesale market expansion through wine tasting at charity events and trade shows to boost lead generation. Created a list of invitees for the events, ensuring that invitations are delivered and managing the RSVP list. Planned, organized, led and oversaw public and private events ranging in nature from small & intimate to large & corporate. Secured featured guest speakers, prepared presentation materials, designed and distributed invitations and collected RSVPs. Developed marketing collateral for local businesses and promoted brand awareness across campus through strategic campaigns. Managed and facilitated many civic and corporate events. Communication and Interpersonal Skills: Event Coordinators are required to network with a wide … Managed multiple event operations such as facility selection, pricing, transportation, accommodations, and entertainment arrangements. The computer skills you'll need as an event coordinator depend on your application of technology. Coordinated details of events such as conferences, charity events, employee recognition, and meetings held with international scientists. Planed and Coordinated events to facilitate communication, cooperation and support between various local businesses and the community. Let's have a chat below, and thanks for reading! Initiated restaurant advertisement campaign and assisted owners with additional administrative tasks and deadlines. Event coordinators must be detail-oriented and very organized, to manage the many details of an event. Performed administrative tasks such as answering phones and providing online communication. Coordinated and executed Generation United Volunteer, Speaker and social events. Organized and implemented promotional events and activities. Assisted in managing event logistics, interactivity, and strategic measurement for several large business conferences. Acknowledged for creating elegant and professional conferences, banquets, executive meetings and promotional events. Aided in drawing up a budget, event invitations, and event contract including catering and event set-up. Created proposals to coordinate details of events for conferences, weddings, charity events, etc. Tracked and monitored all event budgets and event inventory which included making and receiving payments via check requests and invoices. The main duty of an event planner is to Reserved conference location arranged for refreshments and AV equipment for regional sales meetings. Recruited event staff and organized volunteer training and scheduling. Work Experience. Worked directly with students and other university personnel regarding general information questions and customer service. Managed RSVP list and correspondence and maintained a calendar of projected AEG events occurring throughout the year. Mailed out invitation letters with event information. Managed advertising and marketing strategies for special events. Monitored and evaluated event budgets and assisted in preparation of future budgets. Managed all aspects of event execution including: load-in/out, venue set-up, Levy catering, guest services and billing. Organized event decorations and coordinated with vendors regarding event set-up and decoration placement. Pitched new media, wrote and distributed press releases, tracked all coverage, and created media recap presentations. Coordinated all corporate events held at the club including all the communication between clients and other departments within the club. Assisted in the planning and execution of materials needed for community fundraising events Lead staff for front office receptions. Utilized experience in programs such as MS Office Suite, including Word, Excel, and PowerPoint. Managed all reservation requests, aided in event planning and student programs, managed multiple events simultaneously. Processed department purchase orders, client special requests, ordered outside vendor and audio visual equipment as needed. Coordinated events such as charity events, fashion shows, and employee appreciation. Managed logistics for multiple events, with competing deadlines and priorities, ensuring that event goals and objectives were met. Organized tours of the Park's different facilities for potential clients and remained the main contact throughout the event process. Organized and unified independent contractors; coordinated event operations, increased service, and improved sales. Managed banquet functions for over 300 guests in the Finish Line Suites and Trophy Room. Coordinated social media promotion using Twitter and Facebook. Planned all aspects of their event - including lodging, meeting space, and worked with the catering departments. Facilitated communication with professionals, including venue management, designers, caterers, contractors and equipment rentals. Participated in multiple mission and recruitment events at local businesses and universities. Responsibilities-Planned and Organized the forum event-Interviewed and assembled a team-Interacted with local businesses through email and phone. Event Coordinator Job Description Template: We are searching for a talented and motivated Event Coordinator to organize outstanding and unforgettable events. Provided up-to-date floor plans, cleaning schedules, and expectations for set-up crews and facilities workers. Provided customer service and sales assistance, identifying & allocating space based on client needs and facility availability. Handled team related issues such as promotions, event planning, and initiating new ideas. Managed and scheduled meeting spaces for over 30 conference rooms using GroupWise scheduling software. Bachelor’s degree in marketing, hospitality, or a related field preferred. Managed daily operations of company, customer satisfaction, administrative tasks, and financial tracking and budgeting. Communicated all event details to internal departments. Coordinated quarterly sales meetings, including travel arrangements. Developed a PowerPoint presentation for learning and marketing purposes. Supervised and directed event execution, logistics and communications with multiple contributors, volunteers, and operations team for local events. Organized and ran weddings for clients Booked and maintained correspondence and scheduling systems for event coordination. Prepared grant proposals to foundations and corporations, persuasively communicating the company's mission. These professionals rely on a strong mix of soft and hard skills to perform in their roles as the main leader of branding, training and entertainment events. Worked with clients to plan events and estimated project costs and Monitored budgets. Let's find out what skills an Event Coordinator actually needs in order to be successful in the workplace. Conducted sales activities for events, meeting space, food & beverage, and guest rooms. space, F&B transportation. Constructed and planned multiple events strictly abiding by policies and regulations of both the university and the organization. Collaborated with colleagues in Switzerland to plan Madison site event activities. Our Event Coordinator resume examples give you a peek at what successful applications look like, so you can create yours today. Coordinated the logistics of over one hundred safety training events per year servicing utility/ telecommunication/energy companies. For instance, an event coordinator who coordinates weddings will rely on their creativity to help the bride and groom choose a theme, setting and other details of the event. Managed event and meeting preparation, supplies ordering and packing/shipping of event materials. Booked and managed private and corporate events for a group of seven bars and restaurants in the Chicago, IL area. Updated CPTV Sports Twitter account with statistics and photos. Organized 50+ volunteers, staff, clients and outside agencies for monthly social events while decreasing monthly budget spending 20%. Coordinated and executed all corporate events. Managed and participated in all aspects of event operations including Set up and Break down of events. Created collateral for events including content for programs and event activities. Assisted an EVP, SVP and a VP with daily administrative tasks. Contributed to social media marketing via Facebook. Managed and assessed all marketing efforts as well as background research conducted for the execution of successful events. Implemented design plans and organized logistics for corporate events. Coordinated and implemented special events for graduates programs. Coordinated private room events and aided in planned and promotional events. Ensured positive client satisfaction from initial contact to event execution. Average: 4.85 (27 votes) Thank you for voting. Scheduled room reservations and communication for event set-ups. Responsibilities may include preparing budgets, scouting and booking locations, conducting press outreach, lining up sponsors and celebrity guests, and securing food and drinks. Communicated event information to membership through weekly event notifications and bi-monthly newsletter. Designed, coordinated and effectively planned events such as weddings, corporate and private events while adhering to budget parameters. Worked closely with client as well as labor unions and convention center staff to ensure successful events. Communicated with PR Agency representatives in order to establish a partnership and make all necessary travel arrangements for celebrity athletes. Since this role relies on maintaining and keeping schedules, appointments and events, it's important to have strong time management and prioritization skills. Supervised Events Coordinator, Administrative Assistant, and Event Set-Up (Banquet Manager). Distributed fliers on campus and utilized social media tools such as Facebook, Twitter, Email and Text blast. A wedding events coordinator may design the program and run the rehearsal. Distributed promotional items to fans entering the arena and provided guidance as needed; customer relations and communication skills. For instance, an event coordinator for a large marketing firm who organizes and hosts a networking event may greet and address the professionals or clients who attend. Below we've compiled a list of the most important skills for an Event Coordinator. Planned the event floor plan and its budget and produced the event materials and accessories. Coordinated high profile branding events; managed vendors, VIP guest lists, and execution of events. Managed Social Media networks (Facebook, Twitter, and Tumbler) to reach students, faculty, and staff. Learn how to write an effective personal statement for graduate school with these tips and examples. Provided high levels of communication and customer service with internal and external customers. Compiled all necessary materials for event execution. Managed private and public events from weddings to Flavors of the Garden charity events benefiting Lucille Packard Children's Hospital. Coordinated and managed travel arrangements for 3 project managers. Completed special event set-up, breakdown and maintenance of all event equipment and vehicles for events. Performed all necessary tasks for events: Inventory, Materials, Seating/ RSVPs, Set-up/Clean-up. Advanced knowledge on coordinating special events which include: weddings, fundraisers, business meetings and seminars. Served and maintained inventory of alcoholic beverages at private events. Executed all privately catered events for a vibrant, high-volume venue with careful distribution of all event details to pertinent teams. Proposed new ideas to improve current event planning. Planned and coordinated multiple events hosted by the restaurant that ranged from George Washington University to the State Department. Provided on/off-site event management for client seminars and industry-related events. Add a shot of enthusiasm and passion for the job and you’ll be our ideal candidate. Completed post-event evaluations and recommendations for future events. Coordinated and executed on-site event activities. Managed multiple events in fast-paced environment. Executed media campaigns for various non-profit foundations; coordinated logistics for special events. For instance, if you plan training events for corporate clients, you can use networking to find leads that may need solutions to plan for and host a training event for their staff members. Organized monthly in-store and in-community events - overseeing process from execution to completion. Maintained RSVP guest list and updated accordingly. Scheduled, prepped and attended board meetings, event materials and logistics, and invoicing/payments. Prepared event materials including event micro-site, agenda, giveaway items, shipping, etc. Documented rental contracts and event timelines. Coordinators must guide the workforce towards success and encourage teamwork by influencing team members. Monitored event progress and conducted post-event evaluations, analyzing data to identify areas needing improvement. Organized memorable corporate events and team-building projects. Trained and managed 7 volunteers to ensure seamless event execution and attendee satisfaction. Initiated and carried out discussions with businesses to plan events/activities for the organization. Best Event Coordinator Resume Skills No matter where you’re applying, the following skills look great on your resume: Communication skills and attention to detail will set apart the best among the candidates. Learn techniques for engaging audiences and reaching out and conversing with new people. Performed meeting space and overnight room site tours for prospective clients. Describe how your event coordinator skills helped achieve an objective like increasing revenue or expanding into a new market to showcase your experience and qualifications for the role you apply to. Developed relationships with organizations, local businesses, and the community. Advised potential clients of contractual obligations. Planned and coordinated set up details, menus, rentals, and desired specialty items with client and club staff members. Managed event operations such as budget, transportation, accommodations, food and beverage selections, and audio/visual services. Listening. Produced a consistent sales effort sufficient to achieve personal and company wide sales goals. Managed all events including accounting and travel arrangements for touring productions. Created and Managed Audio Visual program to include the marketing of this program. Collaborated with the Sales Manager to achieve quarterly sales goals, maximizing corporate and social market segments. Weddings, birthdays, private parties achieving and exceeding expectations corporate presence at industry trade shows/exhibitions bodybuilding. 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